Last updated: September 2026

The Beautiful Mind Tutors respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, make an enquiry or use our tutoring and educational services.

We process personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and other applicable South African legislation.

1. Who We Are

The Beautiful Mind Tutors provides personalised tutoring and educational support, including Cambridge and GED tutoring, from our premises in Linden, Randburg, Gauteng.

For the purposes of POPIA, The Beautiful Mind Tutors is the responsible party in respect of personal information collected through this website and in connection with our services.

Contact details:

The Beautiful Mind Tutors
Linden, Randburg, Gauteng, South Africa
Email: info@thebeautifulmindtutors.co.za
Telephone: 064 705 0582

Information Officer:
Mirique Greeff

2. Personal Information We May Collect

Depending on how you interact with us, we may collect personal information such as:

  • Your name and surname;
  • Telephone or mobile number;
  • Email address;
  • Parent or guardian contact details;
  • Student or learner details;
  • Information relating to tutoring requirements, subjects, syllabuses or educational needs;
  • Information you provide when completing a contact or enquiry form;
  • Communications between you and The Beautiful Mind Tutors;
  • Information necessary for the administration and delivery of our tutoring services; and
  • Basic technical information relating to your use of our website, such as your IP address, browser type and website usage information where applicable.

We only collect information that is reasonably required for a legitimate business or educational purpose.

3. Information Relating to Children

As our services may be provided to learners under the age of 18, we may process personal information relating to children.

Where required, this information will be collected from or with the involvement or consent of a parent, guardian or other legally competent person.

Information relating to learners will only be used for purposes reasonably connected with providing tutoring, educational support, administration or communicating with the learner's parent or guardian.

4. How We Collect Personal Information

We may collect personal information when you:

  • Complete a form on our website;
  • Contact us by telephone, email, WhatsApp or another communication method;
  • Enquire about our tutoring services;
  • Register a learner for tutoring or educational support;
  • Provide information to one of our tutors or staff members;
  • Subscribe or opt in to receive communications from us; or
  • Interact with our website.

Some technical information may also be collected automatically through cookies or similar website technologies. Please refer to our Cookie Policy for more information.

5. Why We Collect and Use Personal Information

We may use personal information to:

  • Respond to enquiries;
  • Contact prospective students, parents or guardians;
  • Assess tutoring or educational requirements;
  • Arrange tutoring sessions, meetings or visits;
  • Provide our tutoring and educational services;
  • Communicate with students, parents and guardians;
  • Manage student and client records;
  • Administer payments, accounts and related business records where applicable;
  • Improve our services and website;
  • Maintain the security and functionality of our website;
  • Send marketing or promotional communications where appropriate and permitted;
  • Comply with legal, regulatory, accounting or administrative requirements; and
  • Protect our legitimate business interests.

We will not use personal information for purposes that are incompatible with the reason for which it was originally collected unless permitted by law or consent has been obtained where required.

6. Providing Your Information

Where you contact us or enquire about our services, providing personal information is generally voluntary.

However, certain information may be required for us to respond to an enquiry, enrol a learner or provide tutoring services.

If the required information is not provided, we may not be able to provide the requested service.

7. Marketing Communications

We may contact you regarding our services where:

  • You have requested information from us;
  • You are an existing client and the communication relates to similar services; or
  • You have provided appropriate consent to receive marketing communications.

Where required, we will provide an opportunity to opt in to marketing communications.

You may unsubscribe or withdraw your consent to marketing communications at any time by contacting us or by using an unsubscribe mechanism where one is provided.

8. Sharing Personal Information

We do not sell or rent personal information to third parties.

We may share personal information with trusted service providers where reasonably necessary for operating our business or providing our services. These may include:

  • Website hosting and technical service providers;
  • Email and communication service providers;
  • Tutors and authorised staff members;
  • Accounting or administrative service providers;
  • Professional advisers; and
  • Other service providers required for legitimate business purposes.

Where third parties process personal information on our behalf, we take reasonable steps to ensure that the information is handled appropriately and securely.

We may also disclose information where required by law, regulation, court order or a lawful request from an authorised authority.

9. Security of Personal Information

We take reasonable technical and organisational measures to protect personal information against:

  • Loss or damage;
  • Unauthorised access;
  • Unlawful processing;
  • Alteration;
  • Disclosure; and
  • Destruction.

These measures may include appropriate website and server security, restricted access to information, access controls, software updates and other reasonable safeguards.

While we take reasonable precautions to protect information, no internet-based system or electronic communication method can be guaranteed to be completely secure.

10. Retention of Personal Information

We retain personal information only for as long as reasonably necessary to fulfil the purpose for which it was collected or for as long as we are required to retain it for legal, accounting, administrative or operational purposes.

When personal information is no longer required, it will be deleted, destroyed or de-identified where reasonably practical and appropriate.

11. Cookies and Website Information

Our website may use cookies and similar technologies to enable website functionality, improve user experience and understand how visitors use the website.

Some cookies may be necessary for the website to function correctly, while others may be used for analytics or related purposes.

Please refer to our separate Cookie Policy for further information.

12. External Websites

Our website may contain links to third-party websites or online services.

The Beautiful Mind Tutors is not responsible for the privacy practices, security or content of websites operated by third parties. You should review the privacy policies of those websites before providing personal information to them.

13. Your Rights

Subject to applicable law, you may have the right to:

  • Ask whether we hold personal information about you;
  • Request access to personal information we hold about you;
  • Request that incorrect or outdated information be corrected;
  • Request the deletion or destruction of information where appropriate;
  • Object to certain processing of your personal information;
  • Withdraw consent where processing is based on consent; and
  • Lodge a complaint with the Information Regulator of South Africa.

Requests relating to personal information can be submitted using the contact details provided in this Privacy Policy.

We may need to verify your identity before providing access to, correcting or deleting personal information.

14. Information Regulator

If you believe that your personal information has been processed in contravention of POPIA, you may lodge a complaint with the Information Regulator of South Africa.

Information Regulator South Africa
Woodmead North Office Park
54 Maxwell Drive
Woodmead
Johannesburg, South Africa

Email: enquiries@inforegulator.org.za
POPIA Complaints: POPIAComplaints@inforegulator.org.za
Telephone: 010 023 5200

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, business practices or legal requirements.

The latest version will be published on this website together with the date on which it was last updated.

16. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

The Beautiful Mind Tutors
Linden, Randburg, Gauteng, South Africa
Email: info@thebeautifulmindtutors.co.za
Telephone: 064 705 0582